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Fellow Volunteer here. I think you are on the right track. In some cases where there is a famous person referred to, I tag their full name even if they use initials or just a first or last name. I also write out the date as a tag where it is not included in the header of the folder. I also see times where people have so many tags, many of which are not helpful but I leave them. I look at tags as part of a search index. That's my simple take.
Thank you Henry for adding another, user friendly explanation as the more we do the more we all understand more about what tags mean. I'm replying to Lauren below as tags are different here then from everywhere else online it looks like so I'm asking for clarification and I too am seeing such diverse tagging methods here.
If we don't get it right from the start when transcribing and editing, we won't be going back to correct?
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Hi Gail! And welcome!
It's also worth reiterating that tags are an experimental feature. We don't yet have a place to add them to the original materials in loc.gov. If you have a limited amount of time to spend, transcription and review are the most crucial areas of activity. That said, tags can be a useful communication tool amongst volunteers and we hope to eventually have a search feature within the site.
If you haven't read through them yet, our tagging instructions give some broader examples:
- If you transcribe an important word in a document, such as somebody’s name, and the original author spelled the name incorrectly, you can add a tag of the correct name using the “Tag” button.
- Sometimes writers use nicknames or code words. If you know or can correctly identify the full name or subject using contextual information from the larger document or collection, please tag this information using the “Tag” button.
- Are you interested in documents mentioning cats? Use the “Tag” button to tag all pages that mention cats. Other examples include “Civil War”, “Cooking”, “Sports”. You can apply whatever tags you like.
- Keep tags as short as you can and use whole words instead of abbreviations. This will make it easier for other people to understand your tags and to reuse them on other pages.
We don't recommend tagging any words or dates already included in the document. As Henry notes above, it's useful to think of tags as additional search terms to those present in the text.
Sorry just replying back now but I had a very busy winter in other research projects. I'm an (SEO) Search Engine Optimizer where tagging is what I do and what I work with every day to optimize online sites and the articles within their pages. Also as a Data Analyst, I provide genealogy going all the way back to ancient tribes of the earth, town historical data, as well as other research projects. The majority of data I use is found via tagging.
My question now is then If we don’t understand what you want to be searchable and found to begin with, as it stands we won’t be able to correct/add any tags after transcription and editing are complete? I wouldn’t mind if you ever find the need, to go back and add tags as a specific project.
Please correct me then as I’m not understanding as you stated it’s experimental and “We don't yet have a place to add them to the original materials in loc.gov.” For it's only due to tagging for these documents to then be found on these sites as well as on Google, etc. I believe the point is for them to be searchable and to be found such as on HistoryHub? I think too it’s important to know as the documents have been typed into a site that is live online so to speak those tags already show and have effect so I don’t know how another place for them could help more.
So here for example certain keywords i.e. names, dates, are in the body of our transcriptions then the tags we type again make a second time possibly on a page or a first like titles and Authors that were not present to transcribe. This is critical for search engines online to find these documents. However, if something is repeated over and over it can appear to be spam as someone trying to get their publication to rise to first page on Google and other search engines and they’ll remove it. But under a dozen times or so it is fine.
It may be more useful to share how a Researcher like myself, Teacher, Student, etc. would search and find needed documents if the LOC has included tags:
- If one wanted everything about trains in 1885 they would search '1885’, ‘trains' or the like. Google now has built in that the plural form is moot so they would include the root word data of 'train' even if you typed 'trains' so no worry about that. They provide both results even if an older site the data was found at did not.
It would not have shown them as easily about this had we not tagged it with the date and subject of trains. Those who utilize Google and other search engines are given 10,000 or more pages when we search anything so without tags we are given about 8,000 pages back - just an example. This is called an organic page as it pulls keywords out of written works that do not have tags. But as the body of our article had train and 1885 that then helps but if it has those tags it further moves this article to one of the top results we'd be provided possibly on page 1 of results.
- If one wanted to find for example everything about Walt Whitman, Poet in 1885 they could then search using these tags:
- If I found an ancestor of his and wanted only what Walt did in 1885 for other reasons in case it may lead to where he was living at the time which I'm looking for so I'd search:
This would not give me only his poetry because I did not ask for poems or poetry. It would give me lectures he held, papers, notes, etc. all what I need. I could then change the year to another and search again.
Hopefully this helps explain how important tagging is to outside researchers. Tags target exactly what we are looking for. The better the tags used then searched for the better the results.
Here is a Suffrage document from one of thousands of results searching “suffrage documents” I did as now many educational sites have already found the documents we transcribed and edited:
When I checked to see when this article was last cached (searched and latest info found online) it shows this April so some of LOC’s work could already be useful.
Now one from the LOC site when I searched the broad term ‘suffrage documents’ here are the results from work done in Oct 2020:
Google gave me this as one of many results on page 1 instead of many pages back where I’d never find it.
And now all of Suffrage I could click on and read!:
The Subject File includes biographical information on some of the principal suffrage workers, a collection of anti-suffrage literature, progress reports from state and local suffrage organizations affiliated with the National American Woman Suffrage Association, records relating to the work of the Congressional Union for Woman Suffrage (later the National Woman's Party), and litigation …
These external searches (all of internet via Google and others) not internal searches (LOC only) if someone didn’t think to look in the LOC files as many won’t which make tags vital.
*It does take search engines from about a week to a month to add new things we finish at the LOC so I wouldn’t look for an article I just edited in the last few days yet.
Here is a Harvard University educational paper from 2005 a still early internet explanation for those who may like another but bear in mind why I've written about Google as I keep up with every update they do each year as they change the results when we search all the time so the same articles won’t come up on top time after time. You will find the Author below speaks about Yahoo being the overall source of online search but they are mistaken. It was and always will be Google as they built the internet and what Yahoo and all others use: