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We tell transcribers not to worry too much about matching the exact format of the original document (this includes line or paragraph breaks or spacing). The most important thing is to type the words that you see in the document. For our purposes, the goal of transcription is to enhance searchability. Every word you transcribe helps improve search results for that document in the Catalog. So, whether or not the spacing or line breaks match exactly, it will still return a search for the words in the document. However, it can often help the next reader follow the flow of the document, so you can use your best judgement to see it will help make sense of the document. We don't have a formal review process for transcription, so feel free to transcribe any of the millions of pages of records available in our Catalog.
Community Manager, National Archives Catalog
I thought I answered this, Suzanne, but just realized I read it but never answered it. So a belated thanks for your reply. As a former tech writer and sometimes tech editor, it really bugs me when I see text all run together. If I'm working on a document someone else started, I go ahead and add the space between paragraphs to make it more readable.