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We posed this to a some of our colleagues here and and have a few questions for further investigation:
- Are there any records management policies in place at your organization, or a records manager on staff? These may provide some guidance.
- Are these photos considered archival or are they still operational records? That may dictate how to proceed.
- What resources are in place (budget, materials, space, etc.) to support the conservation work? Can the photos leave the building or must they stay on site? Depending on the budget there are outside companies and consultants that could assess, make recommendations, and/or do the actual preservation work.
- Whatever work is done should be thoroughly documented in case any issues arise later.
- A few additional resources on photo handling and preservation:
- If the photos are no longer of any archival or operational value to the organization, they may want to consider donating them. While the National Archives typically only accessions Federal Government records, other institutions may accept donated historic materials, such as the Smithsonian (eg: https://airandspace.si.edu/donate-item), or other historical organizations in your area.
Hopefully these can help guide your efforts. Best of luck with your task!