1 Reply Latest reply on Jan 3, 2022 11:13 AM by National Archives Catalog


    Cathy Wasiura Newbie

      I'm new to this!  Just noted and wondering on some of the repetitive records using forms if there's any chance a template could be created and then the fields would be easy to fill in?  Trying to create the form in a blank space is proving challenging (maybe just to me?).  Looking back on previously transcribed pages for help and noted many variations in outcomes in trying to describe the form itself.  Would just apply to certain missions where there are so many of the same forms making up the mission... Thoughts?

        • Re: template?
          National Archives Catalog Scout

          Thanks for your question.  Typically we do not provide templates for forms found in missions.  We find that many Citizen Archivists will create their own template and use that to copy and paste as they transcribe in a mission.  We tell transcribers not to worry too much about matching the exact format of the original document (this includes line or paragraph breaks or spacing). The most important thing is to type the words that you see in the document. For our purposes, the goal of transcription is to enhance searchability. Every word you transcribe helps improve search results for that document. So, whether or not the spacing matches exactly will still return a search for the words in the document. However, it can often help the next reader follow the flow of the document, so you can use your best judgement to see it will help make sense of the document.


          Let us know if you have any additional questions.



          Community Manager, National Archives Catalog

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