1 Reply Latest reply on Mar 1, 2021 10:10 AM by National Archives Catalog

    Transcribing forms

    John Chesnut Newbie
    John Chesnut Feb 22, 2021 8:51 AM

      In reading about transcribing forms on the training page, there seems to be little concern about formatting, most pertinent is getting the information in digital form. I was wondering if I should run Form question and answers horizontally to compress space, or if each question should have it's own line, i.e.:

       

      FORM QUESTION #1 : Answer  FORM QUESTION #2 Answer FORM QUESTION #3: Answer

       

      or

      FORM QUESTION #1: Answer

      FORM QUESTION #2: Answer

      FORM QUESTION #3: Answer

       

      Could you tell me which would be preferred?

       

      Thank you,

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        • Re: Transcribing forms
          National Archives Catalog Scout
          National Archives Catalog Expert Mar 1, 2021 10:10 AM (in response to John Chesnut)

          Thank you for your question.  Just as you mentioned, the goal of our transcription project is for searchability within the National Archives Catalog - so formatting is not critical.

           

          I suggest you transcribe in whichever way is easier for you.  Both being equal, think about which is easier for a user to read if they happen to look at the transcription.  For me, the second example would be easier to read.

           

          I hope this helps.

           

          Suzanne

          Community Manager, National Archives Catalog

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