1 Reply Latest reply on Apr 30, 2018 3:50 PM by Textual Reference Branch, Archives II

    Ship's logs USS Hancock CVA 19 1962-1965


      I made a couple of trips to Vietnam aboard the Willy Fudd, I need the flight logs to "prove it" to the VA. I need some help finding the logs 1962-

      1965. I also went in as escort for the Officers picking up the ship's payroll. I am not sure where we went. One of the situation you climb aboard

      and land.


      Any Help is Appreciated.Willy Fudd

        • Re: Ship's logs USS Hancock CVA 19 1962-1965

          The information you have requested relating to aircraft flights is typically retained in Master Flight Files. Combat related Master Flight Files are considered permanent records per the Navy’s Schedule of Records (SECNAV M-5210.1). Unfortunately, as far as we can determine from the Navy’s Request for Authority to Dispose of Records from 1971 the Master Flight Files from 1971 and prior have been destroyed. Additionally, as far as we can determine there has not been a change in policy from the Navy in regard to these records since that time. An excerpt from the official language used to request destruction of the Master Flight Files is provided below:


          “Evaluation and use studies made of these records over the last several years have confirmed that; the records have no continuing administrative, operational, research, legal, historical, or other values to this Department or others, sufficient to justify their continued preservation; that a seven-year retention period adequately meets operational essential reference requirements; and that other actions and reports required adequately identify, and more completely document, any special circumstances noted in the remarks space. (For example if eventful enough, the occurrence would be documented in an action or operational reports, casualty or accident reports, investigation reports, technical and equipment reports, distinguished visitor reports, naval history reports, and other documentation required, as appropriate. When considered necessary, an authenticated copy of the log sheet or file is made a part of the investigative or other pertinent report.”


          Records relating to aircraft maintenance, crew manifests, and flight logs are temporary records. Records disposition for the United States Navy can be found in the Department of the Navy: Records Management Program: Records Management Manual: SECNAV M-5210.1, January 2012. Below is an excerpt from the 5210.1 relating to the disposition schedules of flight records.


          SSIC 3760



          1. Aircraft Inspection and Acceptance (AIA) Record. Recorded on OPNAV 4970/141 the AIA identifies the aircraft Bureau number (BUNO), type, model, series, and reporting custodian. Report certifies aircraft readiness for flight by maintenance personnel and records fuel, oil, oxygen, and expendable ordnance on board.

          Destroy upon safe completion of flight. (N1-NU-89-5)


          2. Master Flight Files. The original of the Naval Aircraft Flight Record (OPNAV 3710/4). The data collected include a statistical description of the flight pertaining to the aircraft and crew members, a record of all logistics actions performed during the flight, a record of weapons proficiency, a record of training areas utilized, and other miscellaneous data. Master

          Flight Files shall be securely bound in hard binders and labeled as Master Flight Files of (squadron designation) and period covered.


          a. Routine operations and training flights.

          Cutoff file annually in November and retire to nearest FRC. Destroy when 7 years old. Units being decommissioned retire files to FRC upon decommissioning. (N1-NU-89-5)


          b. Master flight files for units in a combat status.

          NOTE: Combat status is any unit that is involved in operations in a combat zone. Ensure that the SF-135 accompanying these records is clearly marked as records created while aircraft was in a combat status.


          PERMANENT. Cutoff at end of calendar year. Transfer to National Archives 7 years after cutoff. (DAA-NU-2011-0124)


          3. Naval Aircraft Flight Record (OPNAV 3710/4).


          a. Original (copy 1) filed as Master Flight File under SSIC 3760.2. (N1-NU-89-5)


          b. Copy #2 maintained by operations departments.

          Destroy after monthly reports have been verified. (N1-NU-89-5)


          c. Copy #3 maintained by maintenance departments.

          Destroy when 3 months old. (N1-NU-89-5)


          4. Aviators Flight Log Book (OPNAV 3760/31). A flight by flight record maintained by all aeronautically designated officer personnel and student aeronautical officers. Information recorded in the log includes qualifications and achievements, personnel status changes, summary of total flights, flight record summary for 12 months preceding current log, flight by flight record, flight clothing issue, and mishap and flight rule violations.

          Record is personal property of the aviator. Handle as personal effects upon death of aviator. (N1-NU-89-5)


          5. Daily Flight Logs and Logs of Visiting Aircraft.

          Destroy 6 months after date of last entry. (N1-NU-89-5)


          6. Operations Logs. Logs accumulated by operations departments of flight activities, including control tower records.

          Destroy when 6 months old. (N1-NU-89-5)


          7. Flight Plans.

          Destroy when 6 months old. (N1-NU-89-5)


          8. Squadron Flight Schedules.

          Destroy when 6 months old. (N1-NU-89-5)


          9. Flight Certificates and Records of Completed Flight Time used to substantiate the Issuance of Flight Certificates.

          Destroy when 3 years old. Units scheduled to be decommissioned or deactivated, retire records to nearest FRC until eligible for destruction. (N1-NU-89-5)


          We hope you find this information useful in conducting your research.



          Textual Reference Archives II Branch (RDT2)

          National Archives at College Park, MD


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