using templates

This is a suggestion, and maybe this isn't the right post to place this? Many of Hannah Arendt's communications, i.e., Committee for Public Justice, have Committee Members listed along the left side of the letters. I strictly edit, but am finding I have to do more typing because the transcriptionist used a template. However, committee members change so I am constantly juggling names. Also, many times there are typos, and when a template is used, I would just ask that the transcriptionist verify it is correct before using it over and over. I should have brought this up a few hundred times ago! Thank you.