In our previous #ResearcherProTip post, Making Reproductions of Records, we detailed what equipment is available for researchers to use for reproductions in the research rooms at both our College Park and Washington D.C. locations. But what if the records you are looking at are oversized and you are unable to copy them on a standard copier? While at both locations you can request for reproductions to be done, the process is different for each site. If the records are at our location in Washington D.C, the request has to be done through The National Archives reproductions website. Reproductions are only available on a CD and they cost $25 per reproduction.
At our College Park location, researchers have the option to have oversized reproductions made in our Cartographic Room. If you have records that, once unfolded, are too large to fit safely on the desks in the main Textual Research Room, you can have your materials transferred to the Cartographic Room, where you will have the space to look at the material. The Cartographic Room is equipped with larger tables, where you can open and photograph the records completely. Step ladders and boards are also available, so you can take photos from a greater height, if necessary.
Shown above: a board that available for researcher use to hang materials for photographing
If you decide that you want copies (paper or digital) made of your records, you can ask any staff member in the room for the Reproduction Request Form. Instructions on how to complete this form can be found on the back; staff can also guide you through the process.
Some things to remember before making the request:
- There is a limit of ten scans per researcher each day.
- Copy staff only scan material Monday-Friday between 9 a.m.-12 p.m. and 1 p.m.-4:00 p.m.
- Your request must be in by 3:30 p.m. to be considered for that day’s scanning, although the queue might already be full and they may ask you to come back the next day.
- They cannot scan anything larger than 36 inches wide, or any item that they deem too fragile to go through their scanners.
Shown above: the copier staff uses to make reproductions
On your request form you will specify whether you the reproductions to be printed out, put on a CD (NARA Provided), or a Flash Drive (Researcher Provided). Black and white paper reproductions cost $3.50 per linear foot, while color paper copies cost $5.00 per linear foot. Scanned reproductions cost $3.50 each. Once the scan is completed, you will be asked to approve and pay for the reproductions, which must be done by 4:00 p.m.