Is there any way to identify which particular documents are un-transcribed?

I am new and maybe the answer is obvious.  Is there any way to identify which particular documents are un-transcribed?  If I go into a set of documents (could be 100s) , it seems that I have to click  through all of them, one by one, to find one to transcribe.  Thank you.

  • Thank you for your question.  There isn't a search in the Catalog that would produce records that are not transcribed.  However we do have strategies if you would like to find a page that needs transcription within our missions - there are always thousands of pages available. 

    From the Citizen Archivist Mission page, you can see a list of links on the left.  Resources is where you can find how to instructions and other tutorials.

    If you select Get Started Transcribing from the resources page, you will find step by step instructions with screenshots on how to find a page to transcribe.  We also recommend clicking on a mission and selecting a record that is several pages in.  You can also go to the end of the list of records in a mission and work backwards.  We find that most people start with the very first record in the list.  So skipping ahead will help you find a record that no one has contributed to yet.

    Please let us know if you have any additional questions.


    Community Manager, National Archives Catalog

  • Hi, Suzanne:

    Going page-by-page in a file that has hundreds, or thousands, of pages is incredibly time consuming! Not only that, but just getting the pages to load (on the right side - not download) of the transcription page is slow in this new catalog version. Adding to the difficulty of finding the pages which still need transcription, is that the pages will show as "available for transcription" until we actually open them to begin the transcription. Then we'll often find that the page has already been transcribed.  Again, a waste of time.

    Since the "new" catalog came out over four months ago, transcription has become so difficult that it's no longer enjoyable. I realize you've already informed your programmers of the many of the difficulties transcriptionists are encountering since the "new" version became available, is there any estimate as to when they might have some of these issued resolved?

  • Hello -

    It looks like you may be confusing the transcription status.  If it says Available, this means that someone has transcribed the page.  You will want to look for Not Transcribed to find pages that you can transcribe.

    Please let us know what specific fixes or enhancements that you are interested in and we will do our best to give you an estimate of when we expect them to be completed.


    Community Manager, National Archives Catalog

  • Yes, there were slight errors in Ms Rupp's question but the issue remains:  it is tedious to have page through dozens and dozens of documents to find one that needs transcription. It's a real disincentive.

    Would it be possible to add a key or flag to your records indicating that the document either needs transcription or that the transcription is available?

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  • My query contained an error, too. I should have said Page instead of document. It's tedious to go page-by-psge through each document, many hundreds of pages long, to find a page  that's not been transcribed. Since the Archive is able to know that a page does or does not have a transcription available (that's displayed on each page) it would seem they would be able to provide a search able key for us to use.